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Purchase Request Instructions

Processing A Purchase Request (PR)

Pegasys is our core financial system, which allows you to record financial planning and purchasing events as well as accounts payable, accounts receivable, disbursements, and budgeting activities. It also provides system generated financial reports.

Provide to the FAS Cloud Services (FCS) Contractor Officer Representative (COR) a fully approved Pegasys Purchase Request (PR) (with pdf) for obligation to a specific task order. The amount of the PR shall be the full annual amount designated for the Cloud Service Provider (CSP) and/or Cloud Support contract.

When sending the PR via email, please send it to FCS CORs (fcs_cor@gsa.gov).

For AWS obligations, a separate PR is required for each payer account as one whole payment. Any funding for AWS linked accounts, should be included within the payer account.

The FCS COR will present the PR to the Contracting Officer (CO) for obligation to be placed on the contract.

FCS does not provide "billing" and/or "invoices". However, FCS does use "Budgets" with Not-to-Exceed (NTE) targets as well as "Utilization" against those budget targets.